Privacy Policy
What is in this policy?
This policy tells you:
- Who we are
- What information we might collect from you
- What information we might collect about you from other sources
- How we might use you information
- When we might use your details to contact you
- What information of yours we might share with others
- How long we might keep your information for
- Your rights about the personal information you give us
1. Relaks Media Limited?
We are Relaks Media Limited, the Media & Entertainment group (‘We’). Relaks Media Limited is a community radio which is self-funded and can be listened to via our mobile phone app on Android or iOS and is also broadcasted live on Facebook, YouTube and other popular social media platforms.
Relaks Media caters to a diverse community and provides a platform for you to directly communicate with your listeners. Radio is known to be 4 times more powerful than any media platform and is also friendly and easier to understand.
Language is a huge barrier in the transference of important information, and we will endeavor to enable yourselves to overcome this barrier and therefore enable critical information to be communicated in a very simplistic manner to those who otherwise may not be able to understand mainstream news providers such as the BBC and Sky News.
2. What personal information do we collect from you?
The information we may collect about you will vary depending on how you interact and engage with us. It may include the following:
3. General identification and contact information
We may collect and process your name, address, phone number, email address, IP address, user name, password, age, gender and date of birth when you provide them to us, for example, when you:
We may collect general information in regards to your identification such as your name, address, contact number, age, gender and date of birth, IP address, Username, Password. The mentioned personal information will be required at instances where you;
- Register to listen to our radio stations and podcasts via Relaks MediaPlayer
- Visit our websites
- Register as a reporter
We will combine the information we collect about you so that we can tailor our communications with you, serve you age appropriate content you find relevant and engaging and serve you relevant adverts, if you have given us consent to do so. You can manage your advertising preferences through our Privacy Manager.
4. Financial information
We may collect your name and bank account details to transfer cash prizes when you register for the role of a reporter.
5. Device information
We may collect some technical information from your devices (for example, computer, mobile, TV, tablet, speaker or other voice-enabled devices) and web browsers. This might include the IP address and Device ID attached to your device. This enables us to serve you personalised adverts, recommend content and understand when you have made repeated visits to our websites and used our services.
We will not collect your Device ID and will anonymise your IP address if you have not consented to the use of them through our Privacy Manager.
6. Usage Information
We may collect information about how you have engaged with our services or programmes, such as the types of articles being read and the stations, programmes and podcasts being listened to.
7. Information if you communicate with any of our stations or website
If you call, text, email or otherwise communicate with us, we may collect your name, location and a brief summary of your contribution or opinion. We may use your phone number to invite you for further discussion about a topic on one of our shows. Please note, some of this information may include sensitive information (e.g. political opinion, trade union) when you provide that information to us as set out in section h. below.
8. Location information
Relaks may collect your location information when you create an account with us such as the country and the postcode to provide you with localised and appropriate content.
If you’re registered as a reporter, we may ask for more news on your location so that we can confirm the source of news submitted by the reporter.
9. Information on your activities outside Relaks Media services when you comment on Relaks
To monitor and understand what people are saying about Relaks Media and our brands on social media, we collect information about comments or other information you may have made publicly available about us. For example, comments made on social media platforms such as Twitter or Facebook. If you use your social media accounts to directly engage us (such as including one of our Twitter handles in a public message or direct messaging us), we may also use your username or Twitter handle in order to correspond with you and to track interactions we have had with our listeners on social media.
10. Sensitive information
We will only collect sensitive personal information (also known as ‘special category personal data’) from you if you provide us with it. Sensitive personal information includes information about your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, sex life or sexual orientation.
For example, you may provide us your political opinions to discuss on one of our shows or submit other sensitive personal information if you choose to participate in our surveys.
Please do not submit such sensitive information if you do not wish us to process it.
11. What information do we collect about you from other sources?
We may obtain additional information about you from trusted third parties and public sources:
(i), to assist us in our marketing, including Online Behavioural Advertising (“OBA”) (also known as “personalised advertising”), and to ensure that you receive adverts and other information that is relevant to you. For example, you may have entered a competition or completed a survey or questionnaire on a third party website and agreed that this data may be shared with others parties, including Relaks Alternatively, you may have consented to a third party placing cookies on your device and sharing this information with Relaks We make sure to use reputable third party providers and take steps to ensure that our providers respect your privacy rights.
Information provided to us in this way may include details about your demographics, interests and other classifications such as gender, age bracket, social grade or hobbies according to your browsing interests. We then use this information to place you in particular groups or segments with other users with similar information (a process known as ‘profiling’ or ‘segmenting’) and may combine this information with other information we hold about you (such as general information, device information and usage information described in Privacy Manager.
12. If you log in via Facebook or Twitter you will be giving Facebook and Twitter permission to share some of your details with us depending on your privacy settings on their site. For example, if your Facebook privacy settings are set to allow it, they will provide us with your public profile which includes your name, email address and profile picture.
13. How do we use your Personal Information?
We have to have a valid reason to use your personal information. This is called a “lawful basis for processing”. We process personal information under the following legal bases:
14. Consent
We use your personal information where you have given us your consent. We rely on your consent for the following:
- To email you about products, events, services and promotions that we or our third-party partners are offering to send you notifications on your device
- to provide personalised messages and content if you are a member of our VIP programme
- to collect personal information about you through the use of non-essential cookies to deliver personalised advertising
When we process personal information based on your consent, you have the right to withdraw consent at any time and we will cease to process data after consent is withdrawn.
If you would like to withdraw your consent to receive communications from us, please contact info.bd@relaks.net If you would like to withdraw your consent to receive personalised advertising and content through the use of cookies, you can manage your cookie consent using our Privacy Manager.
For more information on how you can withdraw consent, please refer to section 10 of this Privacy Policy.
15. The processing is necessary to fulfil a contract
We may process your personal information when we need to fulfil a contract with you. For example, when you enter a competition on our website and provide us with personal information, we will need to use this personal information to contact you should you win.
16. Legitimate Interest
We process your personal information when we have a legitimate interest to do so, provided that our interests are not overridden by your data protection rights.
Our legitimate interests include where we use your personal information to:
- Improve or tailor our content, products, services and customer experiences by monitoring your use of our services and working with our suppliers to improve the products and services we offer, develop new content and services
- Meet our regulatory requirements by delivering age appropriate content
- Text you information about products, events, services and promotions that are similar to any you have received or bought from us (unless you have opted out to hear from us)
- Ensure the security and integrity of our services
- Ensure that our websites and apps operate effectively
- Protect customers and other individuals, for example, from abuse and harassment and to maintain their safety, health and welfare
- Carry out market research
- Deal with your requests, complaints and enquiries. For example, to answer your questions or to respond to a comment or complaint
17. Necessary to comply with a legal and regulatory obligations
We may process your personal information to comply with our legal and regulatory obligations for example, preventing, investigating and detecting crime, fraud or anti-social behaviour and complying with law enforcement agencies.
18. Who do we share your personal information with?
19. Our group companies
We may share your personal information with certain of our group companies. Where they have access to your personal information, they will use it only for the purposes set out in this Privacy Policy.
- Partners
If you sign up for one of our services which we offer with a third-party partner, such as services under Classic FM Romance or Smooth Singles (which are provided by The Dating Lab), you will be providing your information directly to our third-party partner. We advise that you check their privacy policy or statement to understand how they use your information before you share any information. Their privacy policy or statement should also explain whether they may share certain information with us. If they do, we will only use that information for the reasons set out
- Sponsors
If you enter a competition we may, if you have agreed, disclose your information to the competition sponsors. If you are a prize winner, we will give your information to the sponsors and share your information with the parties who assist us in providing prizes to the winners.
We may carry out research or analysis, which contains your personal information, via our websites, and share aggregated responses to questions with our partner organisations.
- Our service providers
We may share your personal information with our external third-party service providers. These include accountants, auditors, lawyers, other professional advisors, IT systems, support and hosting service providers, printing, market research and analysis service providers, website analytics, technical engineers, data storage, cloud providers, outsourced service providers and other similar third-party vendors that assist us in carrying out business activities.
- Government authorities and related third parties
We may need to share your personal information with Government bodies, law enforcement agencies or other regulatory bodies agencies where we are required to do so or where necessary to enforce our rights.
- Online Behavioural Advertising (OBA)
If you have consented to the placement of non-essential cookies when visiting our websites and using our apps, we will share the personal information we collect via such cookies with third parties such as:
- Potential advertisers who want to deliver their adverts to a particular audience and with agencies acting on their behalf. This will include information about particular segments that we have categorised you in, based on the information we hold about you; and
- other third parties who receive limited amounts of information (such as online identifiers) in order to assess whether you have seen an advertisement and whether you took any action based on that advertisement (such as clicking on a link).
When we share your personal information in this way, we ask the recipients to only use your information where necessary in order to choose whether to use our OBA services. However, we cannot control the use these advertisers and agencies will make of your personal information once it is received. For further information about how they may use your personal information, we’d recommend reviewing the privacy information provided by the third parties you have given your consent via the Privacy Manager for us to share your data with.
In addition, if you have registered with Relaks Media Player via one of our apps or websites, your user ID will be shared and matched with our insight tools to inform more relevant targeting of audio, video and display advertisements. This includes Nielsen Marketing Cloud, a data management platform which is used to select relevant advertising based on your online behaviour.
You can give and withdraw consent and control which third parties will receive your personal information for OBA purposes via our Privacy Manager.
- When you use a device such as a smart speaker
You can access our services through voice-enabled devices, such as an Amazon Alexa or other smart speakers. You will be able to link your smart speaker account with your Relaks Media Player account. Once linked, and provided you have agreed to receive personalised advertising from us (as explained above), you may also receive such advertising via our audio streams when you select them on your smart speaker. The company that provides your smart speaker service shares with us an identifier (being a string of characters) with us to enable us to do this, but does not share any other personal data of yours with us and we do not share information we hold about you with your Smart Speaker providers.
You can choose not to receive personalised adverts at any time by turning this option off in your Privacy Manager.
We are not responsible for how your smart speaker collects and uses your personal information, except as described above but you can find out more about how your provider uses your personal information by checking their privacy policy.
- How long do we keep your information for?
We hold personal information for different purposes and the length of time we keep your information will vary depending on the services or products we are providing. We will only keep your data for a reasonable period of time, which is based on the purpose for which we are using your data. Once that purpose has been fulfilled, we will securely delete that data or anonymise your information (so that we, or anyone else, can no longer tell that data relates to you) unless we are required to retain the data longer for legal, tax or accounting reasons.
To determine the period we store personal information, we always stick to these principles:
- We will only keep your information for as long as we need to, and
- We think about what type of information it is, the amount collected, how sensitive or intrusive it might be and any legal requirements.
The table below sets out in more detail the periods for which we hold certain types of personal information.
- How long do we keep your information for?
- How long we keep it for
- Personal information that allows you to stay logged into the website
- 1 year
- Personal information that allows you to stay logged into the app
- Until the app is updated or uninstalled
- Personal information that relates to your activity whilst in the app
- 4 years
- Personal information kept on our customer relationship manager database (including personal data related to competitions, ticketing, bingo and dating).
- 3 years
- International Transfers of Personal Information
Personal information which you supply to us is generally stored and kept inside the UK.
However, due to the nature of our business and the technologies required, your personal information may be transferred to certain third-party service providers in countries outside the UK. These countries (including the United States) may not have the same data protection laws and may offer a lower level of protection.
If we do need to transfer your personal information in this way we take steps to ensure your level of privacy including data minimisation, anonymising or pseudonymising data, encryption, undertaking due diligence on the recipients and putting in place contractual obligations on them to take care of your data, for example by using approved model clauses. Please contact us for further information on international transfers.
- Where to find the Privacy Manager
When you first visit our site or download our apps or after you have deleted our cookies from your device, you will be presented with the Privacy Manager pop up. You can also find the Privacy Manager link at the bottom of all our brand webpages or in the “settings” on our apps, including Relaks MediaPlayer. You can change your cookie preferences in Privacy Manager at any time.
- Your rights in relation to how we use your personal information.
Data Protection laws give you certain rights in respect of your personal information. Please contact us using the contact details below if you wish to exercise any of your data rights.
You have the following rights:
- Right to be Informed
You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Privacy Policy.
- Right to rectification
The right to have your personal information corrected if it is inaccurate or incomplete. You can also correct personal information yourself if you have registered with us via an account on one or more of our websites.
- Right of access
You have the right to obtain a copy of your personal information and certain other information about the processing we undertake (similar to the information set out in this Privacy Policy). This is referred to as a data subject access request.
- Right of erasure
The right of erasure (also known as the ‘right to be forgotten’) allows you to request the deletion or removal of your personal information where there is no compelling reason for us to continue processing it. This right is not absolute, and there are circumstances where we may need to continue processing your data despite a request for erasure.
- Right to object and opt-out of marketing
You have the right to object to certain types of processing of your personal information. This includes the right to object to direct marketing. You can exercise your right to opt-out of further direct marketing when you receive such communications from us (via the ‘unsubscribe’ option we include in each email or you can contact us directly.
- Right to portability
You have the right to receive certain personal information from us in a commonly used electronic format (such as an excel file) so that this personal information can be used in a different service.
- Right to restrict processing
You have the right to restrict or ‘block’ the use of your information in certain circumstances such as when you think your data rights outweigh our legitimate interests in the processing. When you exercise this right, we can still store your information but cannot undertake further processing.
- The right to withdraw consent
